New Horizon Experience. This article describes the New Horizon Experience, which is available now. In the Horizon WebRef mobile apps for Android and iOS, New Horizon is already what you see. On a computer or laptop you see it when you are in New Horizon. If you still have the older layout, choose Try the New Horizon Experience from the banner or your account menu. You can switch back from that menu any time.
This article is for officials who belong to more than one organization and use the Availability Calendar in HorizonWebRef. It explains how each save can stay with the organization you are signed into, or apply to all of your organizations, and how to set that default in Personal Profile under Preferences.
If you only belong to one organization, you will not see these controls. For everyday calendar editing, see Understanding the Availability Calendar.
How multi-organization saves work
Each organization keeps its own availability calendar. When you change a day, Horizon can write that change only for the organization you are in right now, or for every organization you belong to.
By default, new changes apply only to the organization you are signed into. That keeps one group's calendar from changing another group's days by accident. When you want the same change everywhere, turn on the control described below before you save.
These settings are not retroactive. Turning the switch on, or changing your Preferences default, only affects saves you make after that. Existing days in other organizations stay as they are until you edit them again.
Save to all organizations on the calendar
Open Availability Calendar from Availability in the menu. On a phone the page title may read Availability. On a larger screen it reads Availability Calendar.
When you belong to more than one organization, look for the Multiple Organizations card. On a phone it sits below the month with Calendar Sources and Quick Toggle. On a larger screen it appears in the right-hand column. The switch help reads Save new changes to all organizations. Turn it On before you change days if you want those new saves to apply everywhere. Leave it Off to update only the organization you are in.
On a computer, the same card appears beside the month.
The same wording can appear on Advanced Availability when you set a time window or a date range. Check it there too before you choose Save Availability.
Set your default in Preferences
If you usually want every save to go to all of your organizations, or you usually want each organization kept separate, set the default once in your profile so you do not have to remember the switch every time.
Open Personal Profile from your account menu (your name or photo). Choose Preferences (a tile on a phone, or the Preferences item in the profile sidebar on a larger screen). Under Calendar preferences, find Availability calendar saves.
Choose Apply saves to all organizations or Apply saves to current organization only. Horizon saves that choice automatically. You can still override it on the Availability Calendar with the Multiple Organizations switch when a particular edit should go the other way.
On a computer, the same Preferences screen uses the wider layout.
Can existing days be copied to another organization?
No. The all-organizations option only applies to future saves. It does not copy days that are already on the calendar into another organization. If you need the same pattern somewhere else, enter those days again while the save is set for all organizations, or edit that organization's calendar on its own.
If you still see the older layout
On a computer or laptop, the older legacy layout stays until you choose Try the New Horizon Experience from the banner or your account menu. This article describes the New Horizon screen. On the older layout, the checkbox at the top of the Availability Calendar applies new changes to all of your organizations, and the default still lives in Personal Profile under Preferences. Until that older layout is retired, use the English words you see there.