To have the system calculate distances for your users, you'll need to have the Mileage System turned ON, which is Feature #47 in your System Settings. Once the feature is turned ON, it can take up to 72 hours to fully calculate all the distances depending on the number of officials and the number of locations in your system. You may also want to check your Locations List to ensure that every location has a proper map location set. If no map is shown for any particular location, you may need to update the address to be more precise so that Google Maps may locate the map location.

Mileage Reimbursement

If you also wish to reimburse your officials for mileage, you may (optionally) add reimbursement amounts under Administrative Forms by selecting the Mileage Tables & Rules option. This is not required, though. You can use the mileage calculations without actually specifying reimbursement values.

Mileage Tables & Rules

Mileage rules are optional. If no mileage rules are specified, the system will assume no reimbursement will be paid, but the system will still provide distance information for reference during the assigning process. If you do wish to provide a reimbursement amount, you can complete the Mileage Table to specify when officials might qualify for mileage.

  • Lower Limit (miles/km)
    An official must be at least this far (one-way) from the game location to be eligible for this reimbursement amount. This value is required. If you want everyone to be eligible, you can specify a value of 0.

  • Upper Limit (miles/km)
    An official must be no more than this far (one-way) from the game location to be eligible for this reimbursement amount. This value is required. If you want everyone to be eligible, you should set this to a very high value, like 999.

  • Amount Reimbursed
    
    This is the amount of reimbursement you will provide

  • Reimbursement Type
    This determines whether the reimbursement dollar amount you specified is a single Flat Fee or if the amount is Per Mile (or per kilometer) traveled. A Per Mile (or per kilometer) reimbursement is calculated as a two-way reimbursement.

  • Restrictions
    This section allows you to limit the mileage rule only to certain Leagues or Game Codes if desired.

Recalculating Mileage on Existing Assignments

If you wish to recalculate mileage on existing assignments, you can either manually edit your game fees, or you can perform a mileage recalculation from the Game Details page.

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