The question of whether a scheduler position needs to be created within the officiating organization often arises. In this support article, we aim to address this query and provide guidance on managing scheduler roles within our system. The short answer is no, officiating organization administrators do not need to create a specific position for schedulers or assignors. Instead, the system automatically tracks and recognizes these roles based on user permissions and assignment creation. Let's delve into the details of managing schedulers effectively.
The Role of Schedulers and Assignors
Schedulers and assignors play a crucial role in the efficient management and coordination of game assignments within officiating organizations. They are responsible for creating and assigning officials to specific games, ensuring smooth operations and effective scheduling.
User Permissions and Granting Scheduler/Assignor Roles
Officiating organization administrators have the authority to grant user permissions, including scheduler and assignor roles, when adding individuals to their organization. When granting permissions, administrators can assign the scheduler/assignor role to the appropriate user, providing them with the necessary access and privileges to perform their duties effectively.
Do Not Create a Scheduler Position
It is important to note that officiating organization administrators should not create a specific position for schedulers or assignors within the system. The system automatically identifies who the scheduler or assignor is based on the user who creates the assignment. Therefore, there is no need to create a separate position or assign a scheduler to each game individually.
Reviewing Scheduler Information and Statistics
Officiating organization administrators who wish to review scheduler information and statistics can do so through the following avenues:
Game Details Page: On each game's details page, scheduler information for each assignment will be displayed next to the assignment. This provides visibility into the scheduler associated with each specific game.
Scheduler Payroll Summary Report: This report provides a comprehensive overview of scheduling fees, statistics, and other relevant information. It includes details such as the number of games and assignments created along with calculating any scheduler fees that organizations have created. The Scheduler Payroll Summary Report is accessible on the Administrative Forms page, ensuring administrators have easy access to vital scheduler-related data.
Payroll Detailed Spreadsheet: The Payroll Detailed Spreadsheet offers a line-by-line export of scheduler information for every assignment. This spreadsheet provides a comprehensive breakdown of scheduler-related details and can be accessed from the top toolbar menu item labeled "Payroll" on the Master Game Schedule page.
By utilizing these resources, officiating organization administrators can gain valuable insights into scheduler information, track statistics, and effectively manage game assignments within the system.
Conclusion
Officiating organization administrators do not need to create a separate scheduler position within the system. Instead, the system automatically tracks and recognizes schedulers and assignors based on user permissions and assignment creation. By granting appropriate permissions and roles to individuals, administrators can ensure efficient scheduling and coordination. The ability to review scheduler information and statistics through various system features, such as the Game Details Page, Scheduler Payroll Summary Report, and Payroll Detailed Spreadsheet, provides administrators with the necessary tools to manage and assess scheduling operations effectively. If you have further questions or require additional assistance, our support team is available to guide you through the process and address any concerns you may have.