Skip to main content
All CollectionsScheduling & AssigningAssignments
Why are some positions missing or unavailable to assign?
Why are some positions missing or unavailable to assign?

Details about missing or ineligible positions while assigning

Updated over a week ago

As a scheduler within an officiating organization, you may occasionally encounter situations where certain positions are not available for assignment. This article aims to shed light on the reasons behind such unavailability and the qualification rules that may contribute to this scenario. Understanding these rules will help you navigate the assigning process more effectively and ensure accurate position assignments. Let's explore the various factors that can lead to positions being unavailable and the qualification rules employed within the software.

Why Are Some Positions Not Available to Assign?

1. Qualification Rules and Criteria

Officiating organizations utilize qualification rules to ensure that only eligible officials are assigned to specific positions. These rules act as filters to match officials with positions based on criteria established by the organization. Some common qualification rules are:

  • Manual Rankings: Manual rankings enable schedulers to assign a numerical rank to a referee, which can be utilized as a minimum or maximum restriction for a particular position. Referees must meet the rank requirement to be eligible for assignment.

  • Contact Group Restrictions: Contact group restrictions allow schedulers to specify that an official must be a member of a designated contact group to be eligible for a particular position. This ensures that only officials associated with specific groups are considered for assignment.

  • Minimum Age Level: Schedulers can set a minimum age level for positions, ensuring that officials meet the specified age requirement to be eligible for assignment.

  • Block Systems: Officiating organization administrators can enable or disable block systems, allowing officials or schedulers to block certain positions. This prevents officials from working in positions they are not qualified or authorized for.

2. Position Availability for Game Types

Not all positions are applicable or exist for every game type. The nature of different sports or events may necessitate specific roles or duties unique to certain game types. As a result, positions may not be available for assignment if they do not align with the requirements of the game type being scheduled.

Reviewing the Diagnostics Table

To gain insights into why a particular position is ruled out and unavailable for assignment, schedulers should review the Diagnostics Table within the assigning window. The Diagnostics Table provides detailed explanations regarding any actions taken by the software when ruling out a referee or position for a game due to qualification rules. It offers valuable information that can help schedulers understand why specific positions are not available and identify any qualification criteria that may need adjustment or verification.


Understanding the factors that contribute to positions being unavailable for assignment is essential for efficient scheduling within officiating organizations. Qualification rules, such as manual rankings, contact group restrictions, minimum age levels, and block systems, play a significant role in determining which officials are eligible for specific positions. By familiarizing yourself with these rules and reviewing the Diagnostics Table, you can ensure accurate position assignments and effectively manage the assigning process. If you require further assistance or have additional questions, our support team is available to guide you through the qualification rules and help resolve any issues you may encounter.

Did this answer your question?