In the Horizon software, positions represent the specific duties and responsibilities assigned to officials, such as referee, umpire, scorekeeper, timekeeper, and more. These positions also serve as a means for officiating organization administrators to specify the earnings and game fee structure for each role. Within each position, there are three essential fields: the billable fee, deductions, and net pay to the official. This article will provide a comprehensive overview of these fields and how they function within the software.

The billable fee represents the total amount that the officiating organization bills or charges for the specific position. It is the base fee assigned to the position, which includes the official's compensation for their services. The billable fee is editable by officiating organization administrators and can be customized according to their specific fee structure.

Deductions refer to any fees or amounts subtracted from the billable fee before determining the net pay to the official. Officiating organization administrators can utilize deductions to represent various expenses or fees associated with the organization's scheduling service. This can include association fees, scheduling fees, or other applicable charges.

There are two types of deductions available:

In this case, a specific dollar amount is deducted from the billable fee. It is important to note that the minimum accepted value for a dollar amount deduction is $1.00. Amounts less than $1.00 will not be accepted. However, administrators can achieve deductions of less than $1.00 by specifying the value as a percentage of the billable fee. Monetary deductions must be a minimum of $1.00 and less than or equal to the billable fee.

Example: If the billable fee is $20.00 and the deduction is set to $1.00, the net pay to the official would be $19.00

With percentage deductions, a certain percentage of the billable fee is deducted. This allows administrators to calculate deductions based on a percentage of the total fee, rather than a fixed dollar amount. The maximum percentage deduction you can specify is 99.99%.

Example: If the billable fee is $50.00 and the deduction is set to 10%, the net pay to the official would be $45.00

Example: If the billable fee is $50.00 and the deduction is set to 1.5%, the net pay to the official would be $49.25

The net pay to the official is the final amount visible to the official. It represents the actual payment the official will receive after deducting any applicable fees. The net pay is automatically calculated by subtracting the deductions from the billable fee. This field is not editable by officiating organization administrators and serves as a transparent representation of the official's earnings.

By default, the billable fee and deductions fields are not visible to officials in the Horizon software. These fees are only visible on invoices or to schedulers and officiating organization administrators. However, officiating organization administrators have the option to enable visibility by activating Feature #40 on the System Settings page. Enabling this feature allows officials to view both the billable fee and deductions associated with their assigned positions, providing them with more transparency regarding their compensation.

In certain cases, officiating organizations may require the flexibility to pay officials more than the organization bills. The Horizon software accommodates this through the use of negative deductions. Negative deductions can be employed when the organization wishes to offer additional compensation or incentives to officials, surpassing the original billable fee.

Example: If the billable fee is $30.00 and a negative deduction of -$5.00 is applied, the net pay to the official would be $35.00.

Negative deductions can be useful in scenarios where the officiating organization wants to reward officials for exceptional performance, cover additional expenses, or provide bonuses for specific games or assignments.

The Horizon software's positions feature allows officiating organization administrators to assign specific duties and set the corresponding earnings for officials. The billable fee, deductions, and net pay to the official fields provide a comprehensive framework for managing compensation. By understanding the various types of deductions and their flexibility, organizations can accurately calculate net pay and customize payments to meet their specific requirements.