Understanding the Vouchered / Paid By Team Setting
Choose who pays officials for a game: your organization, or the team, school, or league at the site.
New Horizon Experience. This article describes the New Horizon Experience, which is available now. As of September 28, 2026, New Horizon is the default starting point on a computer or laptop. In the Horizon WebRef mobile apps for Android and iOS, New Horizon is already what you see. If you still have the older layout, choose Switch to New Horizon from the banner or your account menu. You can switch back to Legacy Horizon from that menu any time during the transition.
This article covers the Pay by Team setting (also called vouchered, or Vouchered and/or Paid at the Game on the add and edit form). Assignors and organization administrators set it on each game so Horizon knows whether your organization will pay the officials through payroll, or whether officials should collect payment from the team, school, or league instead.
Use this when you schedule cash games, school voucher systems, or any contest your organization will not bill and pay in the usual way. Officials see a clear Pay by Team badge on those games so they know not to expect organization payroll for that assignment.
What Yes and No mean
On the add or edit form, the control is labeled Vouchered and/or Paid at the Game. Choose Yes or No.
Yes - The game is not billable and not payable through your organization's normal payroll. Officials are paid by someone else (cash at the site, a school voucher, or another outside process). The game does not appear on the usual billing and payroll reports as an organization-paid contest. On the schedule and in game details, the same choice shows as a Pay by Team badge.
No - The normal setting. Your organization is responsible for paying the officials. The game appears on billing and payroll reports so you can bill the team or league and pay your officials through your usual process (Payment Center, checks, or another method your organization uses).
On a computer, the same control sits in the Options section of the edit window.
Where you set it
You can set Pay by Team in several places.
When you add or edit one game
Open Master Game Schedule, then add a game or choose Edit on an existing one. In Options, set Vouchered and/or Paid at the Game to Yes or No, then save. The same field appears when you create a recurring series of games.
On several games at once
On Master Game Schedule, select the games, open Actions, then choose Mass-Edit under Update. For Field to change, choose Payment structure (under More options when that group is collapsed). Continue, then pick either Paid by team, voucher, or cash or Paid by your organization. Review the eligible games and apply the change.
On a computer, Mass-Edit uses the same field name in the wider layout.
When you import games
Spreadsheet import includes a voucher / paid-by-team column. Use Yes or No (or the equivalent values your import template accepts). Blank cells follow your organization's default payment setting.
Organization default for new games
Organization administrators set the default for new games in System Settings under Scheduling defaults. Open Default payment setting and choose either organization payroll or paid by voucher / directly from the team or league. New games start from that choice; you can still change any game afterward.
How it looks on the schedule and in game details
When a game is vouchered, Master Game Schedule shows a gold Pay by Team badge with the other status chips. Officials see the same wording on their schedule and in game details so they know to collect payment at the site or through the school or league process.
Open Details on a vouchered game to see the Pay by Team badge again near the matchup, plus a status line such as Game Fees via Cash/Voucher when that applies.
When to choose Yes
Cash games are a common case. Officials are paid in cash at the event, so your organization should not include those games on payroll or billing reports. Set Vouchered and/or Paid at the Game to Yes.
School payment voucher systems are another. Officials submit vouchers to the school, and the school pays them. Choose Yes so Horizon excludes the game from organization payroll and billing.
Any other arrangement where a team, league, or outside party pays the officials — and your organization does not — should use Yes.
When your organization pays (No)
Leave the setting at No when your organization will bill the team or league and pay officials through your normal process. That includes Payment Center direct deposit, checks, or another electronic method your organization uses. Those games stay on payroll and billing reports so finance work stays accurate.
If a game is missing from payroll and you expected your organization to pay it, check whether Pay by Team is on. See Why doesn't my game show up on the payroll report?.
If you still see the older layout
On a computer or laptop, the older legacy layout appears only if you switched back to Legacy Horizon. Choose Switch to New Horizon from the banner or your account menu to return. On that older layout, the same idea may be labeled Vouchered / Paid By Team or similar wording on the add-game form, and bulk changes may sit under an Automation or Mass-Edit menu on Master Game Schedule. The Yes and No meanings stay the same.