There are two places where officiating organization administrators can set up scheduling, processing, and/or administrative fees. Generally, officiating organization administrators should use one or the other and not both. It may be beneficial to use both in some instances, but that is uncommon. This is something officiating organization administrators should set up before assigning officials to any games. Officiating organization administrators can set up scheduling, processing, or administrative fees afterward, but updating the organization's fee structure after assigning them becomes a little more complicated. Officiating organization administrators and schedulers can also manually update a game's fee structure, mileage reimbursement values, scheduling fees, processing, fees, and administrative fees in a case-by-case and game-by-game scenario by clicking the $ symbol next to an assigned official's name on the Master Game Schedule.

Global Fees can be used to charge a scheduling, processing, or administrative fee to officials within an officiating organization or to charge a team/league a scheduling, processing, or administrative fee. These fees would be in addition to the officiating organization's regular game assignment fees that are paid to officials working the games. Within the System Settings page of the software, officiating organization administrators can set up Global Fees that apply to and are charged on every game in their organization's subscription. This is the easiest to set up, but these scheduling fees apply globally and cannot be controlled by game level or by game. If the scheduling fee to be assessed is being charged to the officials, officiating organization administrators should use the fields labeled "Assignor Fee" and/or "Association Fee." If the scheduling fee being assessed is to be charged to teams/leagues, officiating organization administrators should use the field labeled "Add Fee to Team/League Invoice."

Position Fees take a little more work to set up, but they provide much greater flexibility in controlling different scheduling, processing, and administrative fees for different game types and levels. These fees are controlled by officiating organization administrators in the officiating organization's Positions List (under Administrative Forms) using the "Billable Fee" and "Deductions" input fields. The Billable Fee field will represent whatever amount the officiating organization wants to invoice to their teams/leagues for that position. This amount should include any and all scheduling, processing, or administrative fees that the organization wants to apply to the teams/leagues. The Deductions field will then represent the difference between what the organization will invoice for and what the official receives. For example, if the official is to be paid $100 and the officiating organization wants to assess a $5 scheduling, processing, or administrative fee for that official, the officiating organization administrator would enter a Billable Fee of $105 and a Deduction of $5. By default, the officials will not see this calculation. If officiating organization administrators want officials to see this calculation, the administrators can enable Feature #40 in their System Settings to allow officials to view Gross Pay.

If officiating organization administrators want their scheduling, processing, or administrative fees to be reflective of a "per game" field, the officiating organization administrator must manipulate their positions to handle this since the Horizon invoicing systems are all based on per position fee. Officiating organization administrators can either split the per-game fee up between their positions or implement the scheduling fee on 1 of the positions and leave it out of any others.

For example, if the officiating organization wants to charge a $10 scheduling, processing, or administrative fee per game, and their are two officials assigned to each game, each making $100, the organization has two options.