Manual Ranking System

Tailoring assignments based on an official's numerical rank hierarchy

Updated over a week ago

The Manual Ranking System is a powerful tool within that empowers officiating organizations to precisely categorize, rank, and assign officials based on specific numeric certifications or rankings. This system is particularly valuable for organizations that require officials to meet certain qualification criteria before they can be assigned to specific positions or games. Whether it's numeric certifications, performance values, or ranking systems unique to your sport, the Manual Ranking System can be customized to suit your needs. In this guide, we'll explore how this feature works and how officiating organization administrators can configure it to streamline their assignment processes.

Enabling the Manual Ranking System

Before diving into the details, officiating organization administrators must enable the Manual Ranking System. To do this, follow these steps:

  1. Log in to your account.

  2. Navigate to the System Settings page from the main menu.

  3. Locate Feature #39: Manual Ranking System and enable it.

    • Primary and Secondary Rankings: Administrators can specify whether each user should have one primary ranking or two rankings (primary and secondary).

    • Ranking Preferences: Administrators can also choose whether a higher number indicates a more qualified official or if a lower number signifies higher qualifications.

Assigning Numeric Values

Once the Manual Ranking System has been enabled, officiating organization administrators can set their rankings and assign numeric values to their officials based on their organization's specific criteria. For example, in hockey organizations, schedulers might assign officials a numeric value corresponding to their USA Hockey Officiating Certification level (e.g., 1, 2, 3, or 4). These values will serve as a reference point for qualification. Here's how to specify your rankings:

  1. Log in to your account with administrator permissions.

  2. From the main menu, navigate to the Administrative Forms page.

  3. Select the Manual Rankings option.

  4. Locate the official's name you want to assign a ranking to.

  5. In the interface, assign and type a new numeric value in the appropriate field. This value represents the official's ranking or certification level.

  6. Click Save to confirm the changes.

Configuring Position Requirements

To ensure officials are eligible for specific positions, officiating organization administrators can edit the Positions List from the Administrative Forms page. Here, you can specify the minimum or maximum numeric value required for an official to be eligible to work and be assigned to a particular position within your organization.

For instance, you could set a position to require officials with a ranking of 3 or higher. This means only officials with a certification level of 3 or 4 in the hockey example would be eligible to work games assigned to that position. Here's how:

  1. Log in to your account with administrator permissions.

  2. From the main menu, navigate to Administrative Forms.

  3. Select Add/Edit/Remove Official Positions from the bottom of the page.

  4. Locate the position you want to configure and click Edit.

  5. In the editing interface, set the numeric ranking requirement in the appropriate field. This determines the minimum or maximum ranking level an official must have to be eligible for this position.

  6. Click Save to confirm the changes.

Common Use Cases

The Manual Ranking System is incredibly versatile and can be applied to various sports and organizations. Here are some examples of how it can be used:

  • Hockey Organizations: As mentioned, officials can be ranked based on their USA Hockey Officiating Certification levels, and positions can be restricted to specific certification levels (e.g., level 3 or higher for certain games).

  • Soccer Associations: Officials can be ranked by their referee grade (e.g., Grade 5, Grade 6, etc.), ensuring that only officials with the required grade are assigned to high-level matches.

  • Basketball Leagues: Use the system to rank officials based on their referee certifications, allowing you to assign certified referees to games requiring specific levels of expertise.

  • Baseball Umpiring Groups: Assign values based on umpire classifications (e.g., Class A, Class B, Class C), and restrict positions to officials with the corresponding classification.


The Manual Ranking System offers officiating organizations the flexibility and precision needed to assign officials based on numeric certifications, rankings, or qualifications specific to their sport. By enabling this feature and configuring position requirements, you can streamline your assignment processes, ensuring that the right officials are matched with the right games or events. Whether you're managing hockey, soccer, basketball, baseball, or any other sport, the Manual Ranking System puts you in control of your officiating assignments.

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