What are Positions?

How to create or edit fees & duties for game assignments

Updated over a week ago

Positions (aka Positions List) are the type of assignment you are going to fill for your games. You can think of Positions as "buckets" that you drop your officials into when you schedule them to a game. This is how the system determines what each official will earn for the game (their game fee), how much your will bill your client/team for the assignment, and what actions will happen after the game (i.e., get ratings, get game reports, etc.)

Every League/Game Code combination must have at least one Position. You should have several positions in your system. It would be very unusual only to have 1 or 2 positions in your system.

If you are going to assign 2 (or more) officials to the same position, it is not necessary to create two different positions for this. For example, you do NOT need a "Referee 1" and "Referee 2" position. Just create one "Referee" position and then assign 2 officials to that position.

For your fee structure, these fields are most important:

Billable Fee

This is the amount you are going to invoice to teams, schools, or leagues for this assignment


This is the difference between the billable fee and what your official actually receives. This amount will be subtracted from the billable fee.

Net Pay to Official

This field is automatically calculated by taking the Billable Fee and subtracting the Deductions.

How do I edit my Positions?

Positions can be edited by navigating to the Administrative Forms page and choosing the last option at the bottom of the page labeled Add/Edit/Remove Official Positions. Note, that this may be labeled slightly differently if you've altered the terminology in your subscription, but it's always the last option at the bottom of the Administrative Form page.

Bulk editing is also available for positions from the Add/Edit/Remove Official Positions page of the software. This can be done using the Mass-Edit option located in the top toolbar of the page to edit fee values in bulk directly in the software. Alternatively, Positions can also be updated by importing an updated Positions spreadsheet. To do this, you must first Export your existing Positions list. Then, you can use the Import Positions option on the Add/Edit/Remove Official Positions page to import your updated spreadsheet with your new fee structure.

Retroactive Fee Changes

Changing your fee structure on your Positions will only affect new assignments you create after updating your fees. Fee changes are intentionally not applied retroactively to existing assignments. If you want to retroactively apply new fees to assignments that already exist, you can use the Recalculate option in the top toolbar of the Master Game Schedule page to retroactively update your existing assignments with your new fee structure.

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