TBA System
Turn TBA on, send listings from Master Game Schedule, review responses in Assign, and let officials request open games.
New Horizon Experience. This article describes the New Horizon Experience, which is available now. As of September 28, 2026, New Horizon is the default starting point on a computer or laptop. In the Horizon WebRef mobile apps for Android and iOS, New Horizon is already what you see. If you still have the older layout, choose Switch to New Horizon from the banner or your account menu. You can switch back to Legacy Horizon from that menu any time during the transition.
This article covers the TBA System in HorizonWebRef - how organization administrators turn it on, how assignors and organization administrators send TBA (to-be-announced) listings and review responses, and how officials request those openings. Think of TBA as a help-wanted board for open assignments: officials request interest, and you still make the final assignment.
If you schedule or administer an organization, start with the sections below. Officials who browse TBA Requests, or who post one of their own accepted games, will find those steps later in this article. Personal accepted games live on My Schedule; coaches use Team Schedule.
Turn the TBA system on
Organization administrators turn TBA on in System Settings under Features & Settings.
Turn on TBA Request System (Feature #51). That is the switch that lets assignors send TBA listings and lets officials open TBA Requests when listings are available. Search for 51 if you want to jump straight to the row, then leave the toggle On and save.
On a computer, the same Features & Settings list shows Feature #51 with the On toggle.
If you also want officials to offer one of their own accepted games so another official can request that spot, turn on Allow Officials To Swap Assignments (Feature #52 - the label uses your word for officials). Feature #51 is required for TBA itself. Feature #52 is the companion option for official-posted listings. Search for 52, turn it On, and save.
On a computer, Feature #52 appears the same way in Features & Settings.
If TBA Requests is not available to officials, confirm Feature #51 is on. If officials do not see Post as TBA Request on My Schedule, confirm Feature #52 is on as well.
Send TBA listings from Master Game Schedule
Assignors and organization administrators send listings from Master Game Schedule.
Select one or more games. A red bar appears at the top and shows how many games you selected. On a phone, tap Actions on that red bar.
On a computer, Send TBA sits directly on that same red bar after you select games. You can tap it there, or use Actions the same way as on a phone.
When you open Actions, choose TBAs.
Then choose Send TBA.
Choose who should see the listing. Those people get a notification and can open TBA Requests. You can open the listing to everyone in your organization, to selected contact groups, or to selected officials. Ranking does not hide an assignor-posted listing from people you allowed to see it.
Retract TBA removes the listing from the selected games. Assignors who are also officials can see a listing they posted when they open TBA Requests, and they can request that open game for themselves when the product allows. If you try to respond to a TBA request that you issued from your personal schedule (Feature #52), Horizon shows You posted this request and explains that you cannot respond to a TBA request you issued. Use Retract on your Personal Schedule if you no longer want that listing shown.
See TBA chips on posted games
After you send a listing, a TBA chip on that game stays quiet until someone responds, then shows the count. Use the chip as a quick signal that interest is coming in.
On a computer, the same TBA chips sit on each posted row.
Here is a closer look at the TBA chip once someone has responded.
Review TBA responses and assign
A request is not an assignment. On that game, choose Assign, review who responded, then assign the people you want.
Eligible means the person qualifies after all rules. A TBA response overrides the availability calendar for eligibility. Available still means only the calendar, so their availability indicator can stay unavailable even when a TBA response is on file.
Manual ranking does not hide a TBA request. Officials who are allowed to see the listing still see it on TBA Requests even when their rank does not meet a position requirement. If they respond, Assign may list that response on Ineligible. The why text can say Ranking is below the requirement for a position. You may also see a TBA response chip on that row. You can still assign them if you choose to override. Contact groups and named people still control who can see the listing. Ranking does not.
On Assign, people who requested the listing show a TBA response icon next to their name. Open Eligible or Ineligible to find them. On Ineligible, you can also see a green TBA response chip and the why text next to Assign.
On a computer, open Ineligible when you need to find a TBA response that did not land on Eligible. The TBA response icon, the green TBA response chip, and the why text sit on that row next to Assign.
Here is a closer look at that TBA response mark on the official's row.
Needed Per Game must be greater than zero for the positions you expect officials to request. If officials report no open positions - contact assignor, check the league, game code, and Needed Per Game values for that game before you send another listing.
How officials use TBA Requests
Officials browse open listings on TBA Requests when Feature #51 is on. Assignors and other non-official roles do not normally see this browse view. Officials and assignors use different Schedule views, so if you only see Team or Master Schedule options, you are not on the TBA Requests role path.
Games load as you scroll. There is no separate Load more button. On larger screens you see a table. On phones you choose Compact or Detailed cards. A colored accent tells who posted the listing:
Orange means it was posted by the assignor. Officials who can see the listing can request it. Ranking does not hide it.
Blue (sky) means a fellow official posted it. Requesting it, if selected, would take over that official's spot on the game.
On a computer, the same list uses a table with Request, Retract, and Details on each row.
Change the date range from the calendar control on the top bar (it defaults to the next 30 days). Filters is the funnel icon on that same top bar. Set options such as Leagues, Game Code, Teams, Locations, Status, and Sorting order, then tap Apply Filters. Quick filters saves named combinations. Reset Filters restores the default date window, the default sort for this schedule, and clears the other filters. If nothing is saved or remembered, TBA Requests starts with Date, then Time, then Location.
Choose Request on a row or card. Horizon first checks for a schedule conflict with an existing assignment. If there is no conflict, choose a Position from the positions still open, then confirm. Sending a request does not guarantee the assignment; the assignor still decides. After a request is in, the button changes to Retract.
Tap a card or row, or choose Details, to open game details with the matchup, times, venue, who is already assigned, and pay when it applies. When an address is on file, tap the location for directions in Google Maps, Apple Maps, or Waze.
On a computer, Details opens the same card over the table.
Choose My Responses in the header to review every TBA request you have made without scrolling the full list. Closing the panel returns you to TBA Requests and refreshes the list if anything changed.
On a computer, My Responses opens the same side panel from the right.
Choose Retract on a row where you already requested a game, then confirm. If the game remains open, you can request it again later.
If an official account has not yet been fully approved for the organization, browsing and filters still work; only Request and Retract are unavailable until the assignor approves the account.
Officials: post your own accepted game
When Feature #52 is on, an official can offer one of their accepted games so another official can request that spot. The original official stays on the game until they award it.
Start on My Schedule, not on TBA Requests. On an accepted future game, open Actions (the three dots on the card or row).
On a computer, that same Actions control sits on the right side of the accepted game row.
Then choose Post as TBA Request. If you do not see the post action, Feature #51 or #52 is off, the game is in the past, it is a meeting, it is already posted, or your organization excluded it from TBA.
The form is titled Post as TBA Request. Under Who can request this assignment? choose one audience:
On a computer, the same form fields and Post TBA Request button appear in that window.
All officials - every official in your organization can see it on TBA Requests. Ranking does not hide it.
Selected contact groups - only people in the groups you pick can see it.
Selected officials - only the people you pick can see it.
When you choose Selected contact groups, the Contact groups list shows groups you created, groups that give you edit permission, or groups that were shared with you. Being a member of a group is not enough to send to it. If the list is empty, you will see You do not have any contact groups you can send to. Create a group on Contact Groups, or ask someone to share a group with you. Open Contact Groups to create a group, or ask the group owner to share it. Help for creating and filling groups is in How to create Contact Groups and How to add people to contact groups.
You can add an optional note (leave it blank, or write at least 10 characters). Choose Post TBA Request to finish. After it is posted, Actions on that game shows a TBA request section with TBA responses and Retract TBA request. Retracting removes the listing and any responses. You keep the assignment and can post it again later.
For awarding a response on an official-posted listing, see How to review TBA responses and award an official.
If you still see the older layout
On a computer or laptop, TBA Requests may still use the older layout if you switched back to Legacy Horizon. Choose Switch to New Horizon from the banner or your account menu to return. This article describes the New Horizon screen. Assignors still turn the TBA system on in System Settings with Feature #51. Feature #52 lets officials post their own accepted games so another official can take the spot.
On that older layout, filters sit in a Schedule Search & Filter bar. Sorting order is the three lists on that bar. If you have not set a sort, the older layout starts with Date, then Location, then Time. Those older filters, including sort, stay for this sign-in and reset the next time you sign in, unless you click Set Default to keep the current filters (including sort) as your saved defaults.
In that older layout, assignors send listings from Send TBAs on the top toolbar of Master Game Schedule. Officials open TBA Requests in the navigation menu when listings are waiting (the link hides when nothing is open). Respond with the icon to the right of a listing. Officials who can post their own listing use the send icon on the far right of an accepted game on their Game Schedule, then use View Responses to transfer the game. New Horizon lets officials choose Any as a request option even when no specific positions are listed. The older legacy desktop layout does not. Encourage officials to use New Horizon for more flexibility when submitting TBA requests.
Submitting a request still does not assign the game. Your assignor reviews responses and assigns later. If you see no open positions - contact assignor, the league, game code, or positions for that game need to be set up before anyone can respond. Also confirm that the Needed Per Game value for the relevant positions is greater than zero, because that setting controls whether positions are available for TBA requests.