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Should you purchase multiple subscriptions or consolidate into one subscription?
Should you purchase multiple subscriptions or consolidate into one subscription?

Details about purchasing separate subscriptions or combining into a single subscription

Updated over a week ago

When it comes to managing multiple sports or leagues within our software, you may wonder whether it is necessary to purchase separate subscriptions for each sport or league or if you can consolidate them all within a single subscription. In this support article, we will explore the considerations, advantages, and limitations of each option to help you make an informed decision based on your specific needs.

Separate Subscriptions: Enhanced Organization and Functionality

Purchasing separate subscriptions for each sport or league offers several advantages in terms of organization and functionality. While it may incur higher costs, the benefits include:

  1. Independent User Directories: Each separate subscription provides a distinct user directory specific to the sport or league, allowing for better organization and management.

  2. Separate Settings and Preferences: With separate subscriptions, you have the flexibility to customize settings, preferences, reporting, and other configurations independently for each sport or league. This level of separation enhances control and customization based on specific requirements.

  3. Focused Functionality: Separate subscriptions offer sport-specific features and functionalities tailored to the needs of that particular sport or league. This specialized approach can enhance efficiency and streamline operations.

Single Subscription: Cost Efficiency with Some Organization

Opting for a single subscription can be a more cost-effective solution; however, it comes with certain limitations in terms of separation and customization:

  1. Lower Cost: Consolidating all sports or leagues within a single subscription results in a reduced overall cost compared to purchasing separate subscriptions for each.

  2. Limited Separation: With a single subscription, complete separation between sports or leagues is not possible. However, you can still create some level of organization using contact groups. Contact groups allow you to create sub-segments within the user directory, helping to distinguish and categorize officials based on their sport or league affiliation.

  3. Global Settings: Some settings and preferences within a single subscription are global, affecting the entire subscription rather than being customizable for each sport or league independently.

Determining the Right Approach

When deciding between separate and single subscriptions, it is advisable to assess the composition of your officiating staff, i.e. your referees and umpires. Consider the following guidance:

  • If more than 50% of your officials work across multiple sports or leagues, a single subscription may be a suitable choice, as it allows for cost efficiency and streamlines management.

  • If less than 50% of your officials work across multiple sports or leagues, separate subscriptions are generally recommended. This option provides better organization, customization, and independence for each sport or league.

Business Entities and Separate Subscriptions

Regardless of the chosen approach, it is essential to ensure that each subscription represents a maximum of one business entity. If your business entity schedules multiple sports or leagues, you have the flexibility to organize them into separate subscriptions or consolidate them within a single subscription. However, if your scheduling operations involve multiple business identities or different business tax ID numbers, it is crucial to purchase separate subscriptions for each business identity to maintain clear separation and organization.


Deciding whether to purchase separate subscriptions for each sport or contain them within a single subscription depends on your specific needs and preferences. Separate subscriptions offer enhanced organization, functionality, and independent user directories, while a single subscription provides cost efficiency with limited separation. Evaluating the composition of your officials and considering the nature of your scheduling operations will help you determine the most suitable approach. As always, if you have further questions or require additional assistance, our support team is available to guide you through the decision-making process.

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