When you purchase a new subscription to HorizonWebRef.com, the initial organization administrator gains immediate access to the software right after the payment is submitted. This means they can instantly log in and begin setting up the new software for their officiating organization.
Setting Up a New Subscription: Timeframe
The time it takes to set up the software can vary significantly depending on the organization's needs and preferences. Here are some general guidelines:
Quick Setup: It's possible to configure all the basic information within an hour or two if your goal is to get up and running quickly.
Flexible Setup: Some organizations prefer to spend several days or even a few weeks preparing all their data and settings before granting officials access to the new subscription. While this is not necessary, it can provide a smoother and less chaotic transition, particularly if the organization has the flexibility to take their time.
Steps to Set Up a New Organization Subscription
When setting up a new subscription, the organization's administrator(s) will need to complete the following steps:
1. Set Up Personal User Account
Login: Begin by logging in to your new account.
Profile Setup: Complete your personal profile information, including setting up login credentials and personal settings.
2. Review and Configure Organization's Software Settings
Initial Settings: Review and set up the software's settings, including enabling or disabling specific features.
Pre-Enabled Features: The software initially comes with basic and popular features already turned on, but more advanced features can be further configured or disabled for a more customized setup.
3. Add Teams (Optional)
Team Management: If your officiating organization will be tracking and managing teams, you will need to add them to the software.
Disable Teams: Alternatively, if your organization does not need to track teams, the "Use Teams" option can be disabled to skip this step.
4. Add Locations
Event Locations: Input the locations where events will occur, such as fields, arenas, or gyms.
5. Add Leagues (Optional)
League Tracking: If your organization will be tracking leagues, add them to the software.
Disable Leagues: If desired, the "Use Leagues" option can be disabled to skip this step. However, we recommend all organizations use and track leagues for better organization and management.
6. Add Game Codes
Game Types: Add game codes to the software, representing the game level, age level, or type of games/events your organization will schedule.
7. Add Positions
Roles and Duties: Add positions to the software, which represent the duties, responsibilities, and fee structure for officials, referees, umpires, scorekeepers, timekeepers, or other game-day workers.
8. Add Users
User Addition: The officiating organization must add users or instruct users on how to register themselves.
Organization-Added Users: Adding users directly can help the organization get up and running faster but requires more effort.
Self-Registration: Alternatively, self-registration requires less work from the organization but relies on officials to submit their registration requests, which can take more time.
Ready for Use
Once these setup steps are completed, the organization is ready for full use of the software. Additional advanced features can be enabled or disabled at any time, either before or after the primary setup steps are done.
Most of the setup steps can be completed within an hour or two if the organization desires a quick start. However, taking a little extra time to ensure everything is configured correctly can help ensure a smooth and efficient launch of your new HorizonWebRef.com subscription.