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Incident Reporting System
Incident Reporting System

Details about the Incident Reporting software feature

Updated over a week ago

Submitting Reports on Game Incidents

The Incident Reporting System provides officials with a powerful tool to submit detailed reports regarding rule incidents that occur during game play. This feature is specifically designed to capture game ejections, misconducts, disqualifications (DQ's), major penalties, and other significant rules events that transpire on the field.

Enabling the Incident Reporting System

To start using this feature, officiating organization administrators must enable it by activating Feature #49 on the System Settings page. Enabling this feature grants officials the ability to submit incident reports for games.

Submitting an Incident Report

Officials can conveniently submit an incident report for a game from their Game Schedule page. By locating the game in question using the Schedule Search Filters and clicking on the incident report icon found in the Action column on the right-hand side of the game schedule list, officials can initiate the report submission process. It's important to note that this option is only available for past games.

When submitting an incident report, officials are required to provide the following details:

1. Offending Player: Indicate the player involved in the infraction.

2. Time of Infraction: Specify the exact time at which the infraction occurred during the game.

3. Violated Rule: Clearly state the rule that was infringed upon during the incident.

4. Description Summary: Provide a comprehensive written summary of the infraction, capturing all relevant details.

Reviewing Incident Reports

Incident reports can be conveniently reviewed by schedulers from the Administrative Forms page. Whenever a new incident report is submitted, schedulers automatically receive an email notification, ensuring prompt attention to the incident. Officiating organization administrators also have the option to specify additional email addresses to be copied on the submission notifications. This can be done globally from the System Settings page under the Preferences tab. Alternatively, administrators can set up specific email notifications on a per-league basis by editing each individual league using the Add/Edit/Remove Leagues option located on the Administrative Forms page.

Incident Report Corrections

Incident reports cannot be edited or deleted once submitted to ensure that we retain historical accuracy and a trail of accountability. If there is an error in a submission made by an official, the official must submit a new incident report with the corrected information. The original incident report will remain in the system along with the new incident report as a historical record that can be referenced by schedulers or assignors in the future if necessary.

Seasonal Availability of Incident Reports

Incident Reports are available within the organization's designated "Current Season" as defined by officiating organization administrators. It's important to note that when the software transitions into a new season, based on the season timeline defined by the organization administrators, the incident reports from the previous season are no longer accessible within the system.

Example Incident Report Uses

The Incident Reporting System is designed to capture various rule infractions and incidents that may occur during game play across different sports. Here are some examples of sports where this feature can be valuable:

  1. Basketball: Incidents such as flagrant fouls, technical fouls, or player ejections.

  2. Soccer: Misconduct events like red cards, yellow cards, or player ejections.

  3. Football: Major penalties, unsportsmanlike conduct, game disqualifications (DQ), game misconducts, or instances of player ejections.

  4. Ice Hockey: Incidents such as major penalties, game misconducts, disqualification (DQ), or other player ejections.

  5. Baseball: Bench-clearing brawls, ejections of players or coaches, or other significant rule violations.

  6. Volleyball: Unsportsmanlike conduct, player ejections, or major rule violations.

  7. Softball: Player confrontations, ejections, or significant rules infractions.

These examples illustrate the wide range of sports where the Incident Reporting System can be used to document rule incidents and ensure fair play and sportsmanship on the field.


The Incident Reporting System enhances the transparency and documentation of rule incidents during game play. By capturing vital information about infractions, the system supports efficient analysis and response to ensure fair and appropriate actions are taken. If you have any further questions or require assistance with the Incident Reporting System, please contact our support team for guidance and support.

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