New Horizon Experience. This article describes the New Horizon Experience, which is available now. As of September 28, 2026, New Horizon is the default starting point on a computer or laptop. In the Horizon WebRef mobile apps for Android and iOS, New Horizon is already what you see. If you still have the older layout, choose Switch to New Horizon from the banner or your account menu. You can switch back to Legacy Horizon from that menu any time during the transition.
The Payroll Summary Report is the organization-wide payroll rollup. Open it from Administrative Forms under Finance Forms as Payroll Summary Report. Assignors, organization administrators, finance-capable observers, and coaches or athletic directors whose organization turns on coach payroll visibility can use it. Everyday officials cannot open this page. Officials review their own detail on the Individual Payroll Report instead.
Use this report when you want one row per official for a pay period, to check unpaid totals, or to start an electronic payment for everyone in the current filter. When you need the game-by-game list for one person, open the Individual Payroll Report and choose that official in Filters (only if that Official picker is on their staff view). For the full payout walkthrough, see How to send payments for game assignments.
Which report should I use?
Payroll Summary Report is the wide view: every qualifying official, with games, fees, deductions, travel, adjustments, and a final total on a single row. There is no per-game table here, and there is no Official dropdown on this page.
Individual Payroll Report is the deep view: staff with finance access pick one official (or all officials) and see each assignment line. Everyday officials only see themselves there. Do not tell an everyday official to open Payroll Summary.
Most organizations start on Payroll Summary to build a pay run, then open Individual Payroll only when a total needs explaining.
Open the report and set the date range
From Administrative Forms, choose Payroll Summary Report. If that link is missing, your account does not have payroll summary access. The report opens with a default date range based on your organization's season. Use the date control at the top to pick this month, last month, the season, the last 365 days, or a custom range. The table reloads when the range changes.
Payroll adjustments count only when Date Applied falls inside that range. Set that date on Payroll Adjustments if a personal deduction should belong to last month's pay window.
On a computer, the same period appears as a wide totals table under the summary cards.
Narrow results with filters
Open Filters (the funnel) to limit the report. League, game code, team, and location pickers appear only when your organization uses those lists. If a picker is not on the panel, it is not available for your organization. Do not tell someone to filter by a list that is not shown.
Set Payment Status to Unpaid Only, Paid Only, or Paid and Unpaid. Leave Unpaid Only on when you plan to send electronic payments.
You can turn Show adjustments on or off. Show annual dues appears only when your signed-in role and organization have dues configured for this report. Choose Apply Filters to reload, or Clear Filters to reset. Active filters appear as labels above the report.
On a computer, Filters opens as a panel on the right with the same dimmed backdrop and the same controls your organization shows.
What the numbers mean
Summary cards show Total Due, how many Officials are listed, how many Games are included, and Adjustments for the current filter.
Each official's row (or phone card) includes:
Name
Games - count of qualifying assignments in the range
Paid - how many of those are already marked paid
Game Fees - billed game fees before deductions (the gross amount charged for the work)
Deductions - amounts taken out of those billed fees (shown as a negative number). A stored deduction of at least 1 is a flat dollar amount; a fraction between 0 and 1 is a percent of the fee.
Travel - travel pay when your organization tracks mileage; otherwise this column may be empty or zero
Subtract - assignor fees and association fees taken off for the period when your organization charges them
Other - other reimbursements such as per diem, tolls, and similar amounts when present
Adjustments - payroll adjustments in range when Show adjustments is on
Dues - annual dues when that column is shown
Total - the check total for that official
How Total is built: Game Fees + Deductions + Travel - Subtract + Adjustments + Other. Deductions are already negative, so adding them removes them once from the billed fees. The note on the page explains that game fees are billed amounts and deductions are taken out to get the total.
The bottom Grand Total adds the officials currently shown. Officials with nothing owed and no adjustments are left off so the list stays focused on people who actually have activity.
Print, export, and electronic payment
Utilities holds Print and exports when the menu is shown. In the Horizon WebRef Android app, Utilities is currently hidden on this report, so those actions are not available there. Use a computer browser, or the iOS app where the menu still appears, when you need Print or Export.
When Utilities is visible:
Export CSV downloads the current filtered rows. Organization administrators may also receive social security or bank columns on that spreadsheet when those features are required and they have permission; those downloads are logged for security. Coaches and ordinary assignors without that permission do not get those secret columns.
Export PDF appears only when your organization has PDF export enabled for financial reports.
Print opens a clean copy of the current filtered report. Print is not offered inside the iOS app utilities menu.
Send as Electronic Payment appears only when your organization has electronic payroll payment set up and your account can send payments. You must be on Unpaid Only. If paid games are included, you will be asked to switch. If nothing remains to pay, you will see a short message so you can adjust filters.
Helpful reminders
Cancelled or unpublished games may be excluded depending on System Settings. Team-paid (vouchered) games follow your organization's paid-by-team rules. If a game is missing from both this report and Individual Payroll, see Why doesn't my game show up on the payroll report?.
If a deduction you saved is missing, check Date Applied on Payroll Adjustments. Bulk Adjustments follow the same rule.
If you still see the older layout
On a computer or laptop, the older legacy layout stays only if you switched back to Legacy Horizon. As of September 28, 2026, New Horizon is the default starting point. Choose Switch to New Horizon from the banner or your account menu to return. This article describes the New Horizon screen. Until that older layout is retired, use the English words you see there. Filters and export may sit in a Search toolbar instead of a side panel.